COFFEE BREAK AND REFRESHMENT SUPPLIES – MSF (PRE-QUALIFICATION OF SUPPLIERS)
EOI/2026/01/CB/BCH

MÉDECINS SANS FRONTIÈRES (MSF) is an international medical humanitarian organisation. MSF-OCG Nigeria is inviting qualified suppliers to express interest in pre-qualification for the supply of coffee break and refreshment consumables to MSF Bauchi operations.

SCOPE
Six (6) lots covering approximately twenty (20) product lines: hot beverages (coffee, tea), dairy and milk (powdered, UHT, condensed), sugar, biscuits and snacks, malt drinks, soft drinks (Coca-Cola family), and bottled water. All items must be NAFDAC-registered. Delivery point: MSF Bauchi Office, Bauchi State, on DAP (Incoterms 2020) terms. Indicative contract: twelve (12) months Framework Agreement, renewable.

THIS IS A TWO-STAGE PROCESS
Stage 1 (this EOI): pre-qualification by desk review and site visit.
Stage 2 (closed RFQ): issued by email to shortlisted suppliers only.

PRE-QUALIFICATION CRITERIA (all pass/fail)

1. Active CAC registration, TIN, FIRS Tax Clearance, VAT registration. 
2. Registered business premises in Bauchi State (preferred) OR a documented operating base in Kano or Abuja with confirmed delivery to Bauchi. Own stock of the product range required. Brokers without stock will not be considered. Premises and warehouse will be inspected.
3. Demonstrable supply record to NGOs, UN agencies, or comparable institutional clients (hospitals, hotels, banks, oil and gas, large corporates) over the last three years. Two documented references required.
4. Willingness to commit to a minimum three (3) month fixed-price period from FWA signature. Longer fixed periods considered favourably.
5. Confirmed lead time to MSF Bauchi: maximum four (4) working days standard, two (2) working days emergency.
6. Acceptance of payment by bank transfer in NGN, 30 days net. No cash, no advance payments.
7. Written consent to a mandatory MSF site visit before any RFQ invitation, and to announced or unannounced visits during the term of any subsequent Framework Agreement.

MANDATORY DOCUMENTS (attach to your EOI email)
CAC Certificate of Incorporation (most recent); TIN certificate; FIRS Tax Clearance Certificate (most recent) If Applicable; VAT Registration Certificate; audited financial statements or management accounts for the last two (2) years; bank account details on bank letterhead (company name, SWIFT); company profile with full street address and photos of premises and warehouse; two (2) client references with contact details; signed EOI Submission Form (Annex A in the attached EOI document).

SUBMISSION
Email submission to: MSFCH-Nigeria-Suppliers@geneva.msf.org
Subject line: “EOI/2026/01/CB/BCH – EOI – [Company Name]”
Deadline: see attached EOI document.

Full pre-qualification criteria, document checklist, submission rules, evaluation process, anti-corruption clause, and the EOI Submission Form (Annex A) are set out in the attached EOI document. Suppliers must download and read it in full before submitting. Costs of preparing the EOI are borne by the supplier. MSF reserves the right to reject any or all submissions without giving a reason and is not obliged to issue any subsequent tender or award any contract.

Enquiries: msfch-nigeria-procurementmanager@geneva.msf.org (writing only).